Time management is a process which gradually changes with places, situations and priorities. And today, the discussion will be on the third option – ‘priorities’, but not priorities alone. Today, the blog will be about all those busy managers and budding professionals who struggle to manage time and sort their priorities.
Someday, you might lead a team in a corporate firm as well and may be busy with complicated tasks like solving Marina Bay Sands or Gillette case study analysis. This means you will be managing a lot of work, and for that, you definitely need time management skills to fulfil every professional chore.
That’s where the need for corporate time management skills becomes essential. Hence, let’s focus on what a manager must take as a time management strategy to beat all the busy hours –
Table of Contents
Do early preparation and remove clutter
Start your day off early; well, that’s an obvious step but what’s unknown to you is how to detangle clutter.
So, work through all of the shorter, one-minute or fewer items first on your list.
These quick “clutter jobs” can take up a lot of your mental space and add unnecessary weight to your to-do list.
For example, you drafted ten emails the previous night, which you need to edit and send. So, do them right away in the morning. Get them out of the way so you can begin your day fresh with new motives.
Analyse how you spend your time
You might wake up early and still cannot manage time to complete all the paperwork in a day. How’s that possible? Maybe, you are not measuring your time early.
Hence, be more mindful of time in order to better manage it.
Try to write down your daily activities, and compute how much time you spend on each.
You might be surprised to see how few of those valuable minutes are actually really used for useful things.
Also, plan how to stop wasting time where it isn’t necessary and concentrate on what matters most.
For example, if you spend an hour on lunch break, it’s obvious that you cannot schedule your next meeting on time.
Hence, analyse your time usage and learn to cut on the areas where you can spend less time.
Plan your “work time”
Set aside specified times in your daily calendar for communications or “office hours” to prevent getting bothered all day.
By ensuring that you are scheduling quality time with your staff members, software like Teamdeck may assist in offering structure to your “office hours.” You may create your agenda with such tools to make sure you and your team members are effectively covering all of the crucial topics.
You can reduce the number of times a team member needs to interrupt your work in order to ask a question or voice concern by doing a short preparation so that interactions don’t drag on and your employees feel seen.
Assign work to the team
It is not wise to do all the tasks by yourself when you have a team. Moreover, things like a ‘one-man army’ look better in movies; in reality, you need a team to complete a task before a deadline.
So, if there are things on your to-do list that your team might be able to accomplish, assign them.
Moreover, an employee’s assistance with a particular activity, such as conducting market research to assist in the development of your next strategy, might be a learning opportunity.
So, divide your task among your team to manage any complicated task.
Learn to say “no” to too many meetings
Consider whether you really need to attend a certain gathering.
As an alternative, organise meeting days and non-meeting days with your co-workers to allow you to concentrate on fewer things at once.
For example, stakeholders often take a few minutes of yours to discuss something which may not be that urgent. But just because you are humble, that doesn’t mean you have to say yes. Instead, you can keep a slot for that meeting the next day when you are less busy so that you can have a productive meeting as well.
Consider using time management or productivity tools
This is one of the useful and smart choices to make if you are determined to manage your time.
Moreover, technology is evolving each day, so why stay old school?
Instead, with a quick download, you can get access to a variety of useful time management software, computer programmes, and smartphone applications like Rescue Time or Focus Keeper. Choose whichever you like—this might potentially result in weekly time savings of several hours!
Moreover, as mentioned earlier, you may not have ever realised how much time you spend on less important tasks, for example, creating messages and emails, zipping documents, converting communication formats, etc. For that, you can switch to Dashboards which will help you manage all your business resources.
But the list of tools doesn’t end here; keep track of it on sites like Google Tech News and get the latest tech updates.
Apart from all the strategies mentioned above, below are some more, so continue reading –
Divide a large task into manageable pieces
Worrying about how you’ll finish university assignment a huge endeavour might take up a lot of time.
Instead, divide it into manageable pieces so you may work on it in orderly increments and track your progress.
Keep the end goal in mind
Keep your eyes on the prize at all times.
Check to see if you can skip some processes that won’t help you achieve your goal more quickly.
Take some pauses
Days and even hours can elapse, particularly while working remotely.
So, prior to beginning the following task, it is crucial to pause and reset. You must accomplish little instead of trying to do everything at once.
Before continuing an activity, breaks help you gain perspective and clarity.
Today you are a college student; tomorrow, you may be a team leader of a corporate project. And, when all this happens, the importance of one thing remains constant – time management. Hence, assuming your career may get busy and you may be stuck in multiple tasks, you will be required to prepare time management skills.
Hence, save all the tips mentioned above and apply them to all your professional endeavours.